Changing jobs is never easy. Even if you’re trading a bad situation for one you suspect will be much, much better, you’ve got to break ties with your existing company, and that means writing a resignation letter. As Scott Dockweiller writes in an informative post for the Daily Muse, the first step is sitting down for a face-to-face chat with your boss, but after that, you’re responsible for crafting a short letter that will go to HR and “set the tone for the next two weeks at the office,” as Dockweiller writes. Read on to see how he suggests drafting a winning letter.
1. Be Simple and Straightforward — Since you’ve already spoken with your boss, there’s no need to sugarcoat things or beat around the bush. Open your letter with a clear statement. Dockweiler proposes an introduction along the lines of the following: “Please accept this letter as formal notification that I am resigning from my position as [position title] with [company name].” Then state the last day, as per the notice you’ve given your supervisor.
2. Be Gracious — You may be dying to leave this place, but you can’t say so in your letter. Be sure to thank the company for the opportunity and outline some of the positive experiences you’ve had. Maybe there are things you learned or projects that stand out. Mention them briefly to keep from burning bridges. You may need to call on these people later for references.
3. Briefly Outline the Transition Process — You don’t want to promise too much, since you’re getting ready to start your new job and all, but tell the company you want leave them high and dry. Dockweiler suggests saying you’ll “do everything possible to wrap up my duties and train other team members,” and you might even offer to make yourself available beyond that, should anything come up.